How much could you save with Payaca?
Tell us your team size and how many installs you do, and see the admin time Payaca saves customers your size, worked out from what it actually does for them each month.
Tell us about your business
Your estimate updates as you go
- You get back
- £40,118 a year
- 186 hours a month at £18 an hour
- Payaca costs
- From £13,490 in year 1
- Growth for 15 users, £999 a month billed annually, plus onboarding from £1,500, which covers mapping your workflow, migrating your data and training your team. Automations included, no overage charges. Prices exclude VAT.
- Pays for itself in
- 5 months
About 186 hours a month back
What Payaca does for customers with 10 to 50 users, scaled to 27 installs a month
| Each month | Count | Mins each | Hours |
|---|---|---|---|
| Automated emails | 513 | 10 | 85 |
| Automated texts | 156 | 5 | 13 |
| Automated stage moves, tags and tasks | 838 | 2* | 28 |
| Proposals built from templates | 89 | 15* | 22 |
| Surveys and checklists done in the app | 164 | 10* | 27 |
| Invoices synced to your accounts | 41 | 5* | 3 |
| DNO applications | 6 | 60* | 6 |
Each install runs as one project, with MCS documents and DNO applications via ENA Connect on the same job.
Customers also get paid faster. Two thirds of invoices paid by card through Payaca are paid within 12 hours of being sent.
Counts are the median per install (an accepted proposal) across Payaca customers with 10 to 50 active users, measured over the 90 days to 8 November 2026. DNO applications are the median among customers who submit them through Payaca.Minutes for emails and texts are the figures Payaca's automations page uses. *Our estimate.
Real results from install businesses
“We got value from changing to Payaca pretty quickly.”
“Being able to see our margin is really helpful when we're selling the job.”
How we calculate your savings
The calculator starts from what Payaca actually does each month for customers with 10 to 50 active users: the automated emails and texts it sends, the stage moves, tags and tasks it handles, and the proposals, surveys, invoices and DNO applications that go through it. We take the median per install across those customers over the last 90 days and scale it to your numbers.
Time saved: For emails and texts we use the same figures as the automations page in Payaca, 10 minutes per email and 5 per text. The other minutes are our estimate and are marked as such.
Value: Hours saved are multiplied by your office staff cost per hour, which starts at £18 and you can change. Add the monthly cost of any software Payaca would replace.
What it leaves out: Faster payment, more proposals won and fewer jobs slipping through the cracks are real gains for customers, but they depend on how you work today, so they aren't in the total.