How much could you save with Payaca?
Tell us your team size and how many installs you do, and see the admin time Payaca saves customers your size, worked out from what it actually does for them each month.
Tell us about your business
Your estimate updates as you go
- You get back
- $53,776 a year
- 179 hours a month at $25 an hour
- Payaca costs
- From $19,240 in year 1
- Growth for 15 users, $1,437 a month billed annually, plus onboarding from $2,000, which covers mapping your workflow, migrating your data and training your team. Automations included, no overage charges.
- Pays for itself in
- 5 months
About 179 hours a month back
What Payaca does for customers with 10 to 50 users, scaled to 27 installs a month
| Each month | Count | Mins each | Hours |
|---|---|---|---|
| Automated emails | 513 | 10 | 85 |
| Automated texts | 156 | 5 | 13 |
| Automated stage moves, tags and tasks | 838 | 2* | 28 |
| Proposals built from templates | 89 | 15* | 22 |
| Surveys and checklists done in the app | 164 | 10* | 27 |
| Invoices synced to your accounts | 41 | 5* | 3 |
Permit, inspection, interconnection and PTO each get their own stage, with reminders when one sits too long.
Customers also get paid faster. Two thirds of invoices paid by card through Payaca are paid within 12 hours of being sent.
Counts are the median per install (an accepted proposal) across Payaca customers with 10 to 50 active users, measured over the 90 days to 8 November 2026.Minutes for emails and texts are the figures Payaca's automations page uses. *Our estimate.
What install teams say
“We started seeing the efficiencies within a couple of weeks. Payments, invoices and scheduled events are easy to see, so instead of going between different portals and platforms, it's all at your fingertips.”
“I built a couple of automated emails myself. They were easy to set up, and they've been helpful.”
How we calculate your savings
The calculator starts from what Payaca actually does each month for customers with 10 to 50 active users: the automated emails and texts it sends, the stage moves, tags and tasks it handles, and the proposals, surveys and invoices that go through it. We take the median per install across those customers over the last 90 days and scale it to your numbers.
Time saved: For emails and texts we use the same figures as the automations page in Payaca, 10 minutes per email and 5 per text. The other minutes are our estimate and are marked as such.
Value: Hours saved are multiplied by your office staff cost per hour, which starts at $25 and you can change. Add the monthly cost of any software Payaca would replace.
What it leaves out: Faster payment, more proposals won and fewer jobs slipping through the cracks are real gains for customers, but they depend on how you work today, so they aren't in the total.